Travel and expenses

People traveling on Nicolet Library System Continuing Education (CE) funds are expected to travel comfortably but within reason, using good economic judgment when incurring travel costs. Copies of receipts are required upon completing the expense report.

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2026 Travel Expense Reimbursement Form
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File Type:	xlsx

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2025_nfls_travel_expense_reimbursement_form.xlsx
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File Type:	xlsx

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​Nicolet will pay for: 

• Mileage to/from a destination or reimbursements for meetings will be paid at the rate of $0.725 per mile (as of January 1, 2026) for total round-trip mileage more than 10 miles total in a privately owned automobile. Nicolet reimburses for mileage for attendance at Nicolet Board meetings, Librarian's Advisory meetings, and OWLSnet user group meetings. See the latest GSA Privately owned vehicle (POV) mileage reimbursement rates for more details.​​
• Parking in the ramp, surface lot, and tolls. Please ask for a receipt if possible. 
• Transportation includes taxi, bus, airline & airline limo or shuttle. Please ask for a receipt.
• Registration. Include copies of the registration form and personal check or receipt, and official acknowledgement of completion of a class.
• Meals. In accordance with the US GSA Policy as Fiscal Year 2026, the maximum per person in the Madison area: $80/day = $20.00 breakfast; $22.00 lunch; $33.00 dinner; $5 incidentals. This includes tax and tip. Expenses for alcoholic beverages are not reimbursed. If you are traveling to another city or state, please use the recommended rates on the GSA Per Diem Rates page. 
• Lodging. Copies of credit card receipts should be supported with a detailed hotel/motel bill. Expenses for telephone calls are not reimbursed.
• ​Other unusual expenses. Any expenses resulting from the recipient's change in reservations or other plans are the responsibility of the recipient.